12 Best AI Meeting and Scheduling Assistants in 2023

In today’s business world where you catch yourself attending at least one online meeting daily,  are you also looking for a way to make your next one more efficient and productive? If yes, you may want to consider using an AI meeting assistant

AI assistants are no strangers to us, everyone on the internet has used Siri, Google Assistant or Alexa from time to time. Similar to them are AI meeting assistant apps, which are designed to automate meeting-related functions as well as organize post-meeting workflow. There are a number of benefits to using such a tool, including the ability to take meeting notes and provide real-time transcription.

In this article, we will explore 12 of the best online AI meeting assistants that are currently available. We will also provide a brief overview of each tool along with user reviews, so you can decide which tool is the right one for your needs.

Utilize an Online Meeting Assistant to Make the Most of Your Next Meeting

Using an AI-powered online meeting assistant can help you maximize the productivity of your next meeting. These tools can take meeting notes and offer valuable insights and feedback that would otherwise be difficult to derive.

Broadly, the meeting assistant tools fall under 3 functions: conversation recording, data indexing and task management for tasks like scheduling, note-taking, follow-ups, analysis etc.

Following are some of the ways in which individuals and teams can utilize AI meeting assistant tools:

  • Better scheduling and reminder control: Less overlapping of meeting slots and apt reminders of the meetings in everyone’s inboxes 
  • Improved coordination with well-documented meetings: Everyone is kept informed of the meeting’s discussions, even if they did not join the call
  • More productivity by focusing on work that matters: AI takes care of the note-taking and other manual tasks so that you are able to concentrate on the stuff that matters
  • Tracking action items and meeting minutes.

What are the Benefits of Using an AI-Powered Meeting Assistant?

Using an online meeting assistant has several benefits that help improve productivity. Right from the beginning, AI tools can act as scheduling assistants and schedule meetings keeping everyone’s schedules in mind, thus making coordination easier and more accessible. 

AI meeting assistants can transcribe the conversation in real-time, making it easier to capture all important information. This leads to better decision making as one does not need to dedicate the time to manually note down the conversations.

Since most of these tools are powered by AI, they can also offer insights and feedback on conversations. For example, the assistant can provide feedback on the tone of the conversation or highlight any areas that may need to be revisited. This ensures that no key information is missed.

Finally, AI meeting assistants can also provide a comprehensive summary of the meeting at the end. This can be especially useful for follow-up purposes, as they provide an all-encompassing overview of what was discussed during the meeting.

How to Get the Most Out of an AI Meeting Assistant

An AI meeting assistant is a great tool for entrepreneurs and businesses for staying more organized and productive. To get the most out of whichever tool you wish to use, here are a few tips to consider:

  1. Keep the Context Clear: It is imperative to clearly define the purpose and outcome of the meeting to ensure the AI meeting assistant is able to capture the context of the conversation.
  2. Provide Clear Asking Structure: Invitees should be asked specific questions instead of open-ended queries. This structure ensures the AI meeting assistant is able to capture the main points of the discussion and generate relevant summaries.
  3. Use Visually Represented Meetings: Visuals such as graphs and charts can be useful while using the AI meeting assistant. This is because it makes comprehension of the discussion clearer for both the participants and the meeting assistant.
  4. Structure the Meeting by Topics: Every meeting should be divided into topics and each topic should encompass a specific focus. This ensures the AI meeting assistant is able to capture the main points of the conversations.
  5. Incorporate Call to Actions: Invitees should be assigned tasks during the meeting, and the AI meeting assistant should be made aware of these tasks. This ensures that the tasks are tracked and all the decisions made during the meeting are followed through.

12 AI Meeting Assistant Apps to Transform your Productivity

These AI-powered tools can revolutionize the way you manage and participate in meetings:

1. Otter.ai 


First up is Otter.ai, an AI meeting assistant that can transcribe your meetings in real-time. Otter.ai uses natural language processing and advanced machine learning algorithms to interpret and organize your conversations accurately. You can even review and edit your transcriptions after the meeting is over.

Pricing: Otter.ai offers a basic plan for individuals which is free and other plans with added features start from 8.33 USD/month.

What the users have to say:

“It’s very user-friendly and easy to set up, use, and integrate with other platforms/applications, like Gmail. You can correct a translation if needed, download a transcription, and make the transcription/recording sharable to pass to a colleague or client as needed.”

“I love how easy it is to use this software, from my phone or from my computer. I also like that while I am on meetings on Zoom I can add Otter.ai to the meeting so that it can take notes for me there as well.”

2. Fireflies.ai

Fireflies.ai Reviews

Fireflies.ai is another popular AI meeting assistant that allows you to record and transcribe your meetings. With Fireflies.ai, you can easily search and find relevant information from previous meetings, making it an invaluable tool for people who need to keep track of a lot of information.

Pricing: Fireflies offers a free plan for individuals starting out with it while other plans with added features start from 10 USD/month.

What the users have to say:

“Ease of set up, ease of use, meeting recording, meeting summary. Ask Fred. It is hard to pick, but what Ilike most is that it saves me a lot of TIME. Part of my service is reviewing sales calls for clients. All my clients are on fireflies so the time I spend doing sales support per client per week dropped from 5 hours to 1 hour. That’s around 15 hours per month PER CLIENT.”

“This AI-powered tool helps me to keep a record of my scheduled meetings. I can track, manage and monitor the complete history of web-conference meetings. I have been using this tool for more than a year, and I always use this tool to check my past meetings and records.”

3. Fathom


Fathom is a simple AI meeting assistant app designed to help remote teams enhance their performance in virtual meetings. Its features enable users to record calls and highlight moments too. Fathom provides a full transcription of the call once the meeting concludes.

Pricing: Fathom has plans for users starting from 19 USD/month.

What the users have to say:

“Fathom has completely replaced all other systems I was using to capture knowledge from meetings. I can pay better attention during calls because I don’t have to write down bits and pieces. “

“Fathom has revolutionized my knowledge capture process, replacing all other systems I previously used. With Fathom, I can fully engage in meetings without the need to constantly jot down details.”

4. Avoma


Avoma is another AI assistant to take care of your meetings right from the beginning to the end. It provides transcriptions and meeting notes. It also identifies speakers and offers insights on talk time, etc. Users can take notes in real-time and edit them collaboratively. The AI notes are searchable too. 

Pricing: Avoma’s Basic plan for individuals is free while other paid plans with added features start from 19 USD/month.

What the users have to say:

“Avoma offers accurate, reliable transcriptions, an intuitive interface, searchable transcripts, analytics, and integration with CRM and project management platforms for efficient communication and collaboration. It enhances productivity and saves time.”

“I can focus on the meeting and not taking notes. Also like the ability to go back and watch the meeting, and how you can click on the notes or transcript, bringing you to where the conversation occurred.”

5. Sembly

Sembly AI

Sembly is a free multipurpose AI meeting assistant that transcribes, generates meeting notes and analyses meeting data to offer actionable insights. It is capable of highlighting critical items from the meeting transcriptions, which can be easily searched, edited and shared. It also recognises a person’s voice and vocabulary to understand their commands.

Pricing: Sembly’s Personal plan is free for users while the other plans start from 10 USD/month.

What the users have to say:

“I love how easy it is to use. You just add it to your meetings, and it does the rest of the work. Takes notes, adds action items, and so much more! It is very easy to use, and I highly recommend using it for your meetings.”

“It is convenient. If you add your assembly agent to a meeting series, it will always join the meeting, even if you have to miss it.”

6. Notes by Dubber


Notes by Dubber, previously Notiv, is another smart note-taking tool to record, transcribe and summarize online meetings. The tool automatically syncs with Google and Office calendar and turns meetings into searchable records for future review purposes. 

Pricing: Notes by Dubber’s plans start from 19 USD/month.

What the users have to say: 

“I use Notiv to take notes in online client briefing meetings. The transcription quality is great and I can flick it to the client after the meeting along with action points. It’s a nice value add for them. It syncs with my gmail calendar and joins Zoom calls automatically – so every meeting gets captured automatically. One less thing to remember. Great product.”

7. MeetGeek


MeetGeek is another AI meeting assistant to assist users with note-taking, transcription and meeting summaries. It provides key insights and can even attends meetings on your behalf. It also has a feature where you can skip meetings you are not an active participant in and catch up with a 5 min summary later.

Pricing: MeetGeek has a free plan with limitations and paid plans starting from 15 USD/month.

What the users have to say: 

“Meetgeek has revolutionised how we conduct our meetings and note-taking to send minutes later. The recordings are helpful for us to keep tabs on the conversations, and the note-taking ability, coupled with the AI embedding, has been nothing short of a blessing for us.”

“Meetgeek does not only transcript the conversation but also structures, summarizes And make a video. In addition, there is a possibility to customize the logic to your needs and KPIs that makes it a complete solution.”

8. Gong

Gong Reviews

Gong is primarily a revenue intelligence platform with an AI meeting assistant feature that is adept at analyzing client conversations and transcribing calls. It has a speaker recognition feature to detect speaking length and also offers tips to improve sales pitches. Great for sales teams. 

Pricing: The pricing is not public but the tentative starting price for Gong is 100 USD per user.

What the users have to say: 

“At the beginning, I was reluctant to have my meetings recorded, but now I don’t want to have a meeting without Gong. It allows to review any detail from the call that I may have missed also share it with other team members who are following the negotiation. As it’s transcripted, it helps to go straight to the point when quickly reviewing a call.”

“One of my favorite aspects of Gong is that a provides real-time visibility into ongoing deals and customer interactions. I can access a comprehensive dashboard that shows the latest activities, such as calls, meetings, and emails related to their accounts.”

9. Laxis


Laxis can be integrated with several online meeting platforms and offers lots of features for online meetings, such as capturing meeting notes and generating meeting transcripts. You can use Laxis to set meeting agendas and research customers before the meeting, get real time insights and coaching during meetings, and auto-generate customer requirements, action items, follow up emails, and etc. 

Pricing: Laxis’ Basic plan is free of cost while the paid plans with added features start at 13.33 USD/month.

What the users have to say: 

“Using Laxis has changed the way I participate in meetings. Having it automatically in place for every Google Meet meeting (which I use more than Zoom these days) means I can get to the root of the conversation without thinking about capturing each word.”

“I love having client meetings and being more present with them. I don’t have to worry that I might have missed something. If I do miss something, I can always go back and look at the transcription.”

10. Chorus AI

Chorus by ZoomInfo

Chorus by ZoomInfo is a conversation intelligence platform that helps sales teams capture, summarize and analyze their customer meetings, enabling them to hit their numbers. 

Pricing: Tentatively, Chorus AI ranges from 100 to 200 USD per user.

What the users have to say: 

“The analysis of the effectiveness and efficiencies of the meetings is very helpful. It allows us to know if we are speaking too much and not allowing others (such as customers) to voice their opinions.”

“What I love the best about Chorus is that right after a meeting the recording+transcrprit is ready within minutes. Every week I enjoy watching old demos and ways I can improve. Although the transcript might not be 100% correct all the time, it still helps to review what worked and what did not work.”

11. tl;dv

tl;dv Reviews

tl;dv is a great AI meeting assistant to record, transcribe, highlight and share online meetings. It can generate a highly accurate transcript with speaker tags in over 20 languages and also gives out summarized meeting notes.

Pricing: tl;dv has a free plan for small teams and individuals while the pro plan starts at 20 USD per user per month.

What the users have to say: 

“Simplicity to use is something that stands out, with added AI-generated takeaways, you don’t even have to manually bookmark them. Plus they are bringing in clips and reel generation, which makes your work super easy if you intend on sharing these over social media or infusing them into your content generation strategy.”

“I really like how easy it is to use and set up. Literally takes seconds but saves me a whole lot of hours worth of work.  The “transcribe” part of the meetings is an icing on the cake.”

12. Krisp.ai

Krisp Show

Krisp.ai is a meeting AI assistant that can help you manage your calls by blocking background noise. This tool is vital for remote or noisy environments and is perfect for people who want to participate effectively in meetings from anywhere.

Pricing: Krisp is free for individuals while the Pro plan starts from 8 USD/month per seat. 

What the users have to say: 

“I love their little widget and it helps to always check if my noise cancellation is on. The call summary is really cute, it helps to know how much % of the call you were talking and how long my Zoom meeting was.”

“I think one of the things that has caught my attention the most is how their technology actually manages to isolate not only outside noise, but also the voice of people who are near you and who are also speaking. It’s like it only focuses on your voice. I love that!”